Job Detail

Job Description

Our client is seeking a highly organised, proactive and discreet Personal Assistant to the Chief Executive Officer (CEO). The successful candidate will provide executive and administrative support, coordinate schedules and business engagements, manage correspondence and ensure the CEO’s daily activities run efficiently. The ideal candidate must demonstrate excellent communication, sound judgement, strong time-management skills and the highest standards of confidentiality.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily schedule.
• Coordinate meetings, prepare agendas, record minutes where required and follow up on action points.
• Handle incoming correspondence, emails and telephone calls, prioritising matters requiring the CEO’s attention.
• Arrange business travel, transport, accommodation and related itineraries when necessary.
• Prepare, format and proofread reports, presentations, letters and other business documents.
• Maintain organised filing systems and confidential records.
• Liaise professionally with clients, senior management, business partners and other stakeholders on behalf of the CEO.
• Monitor deadlines, reminders and outstanding assignments to support timely completion of tasks.
• Conduct basic research, compile information and assist with special projects as assigned.
• Handle sensitive business and personal information with discretion and confidentiality.
• Anticipate administrative needs, resolve routine issues and adapt to changing priorities.

Qualifications and Requirements

• Diploma or bachelor’s degree in Business Administration, Secretarial Studies, Office Administration or a related field.
• Minimum of 5 years’ relevant experience in executive assistance, personal assistance or senior administrative support.
• Proven experience supporting a CEO, director or senior executive will be an advantage.
• Excellent written and verbal communication skills in English; proficiency in Kiswahili is an advantage.
• Strong proficiency in Microsoft Office, email management, calendars and online meeting tools.
• Excellent organisational, planning, multitasking and time-management skills.
• High levels of professionalism, integrity, discretion and confidentiality.
• Strong interpersonal skills, initiative and the ability to work independently with minimal supervision.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.