Job Detail

Job Description

Grade: K – Office Admins
Reports To: Head of Communications
Department: Communications

Accountabilities
Executive Assistant

• Provide administration support to the Executive team and Head of Communications.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Create and manage all marketing literature and social media pages.
• Manage the school website and update as needed.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Events Planning

• Responsible for all school wide events and projects that are managed by the school Superintendent such as HS graduation, Staff Luncheon
• PTF Coordinator- assist with selling tickets and/or booth spaces for various PTF Events (Harvest Carnival, Mistletoe Market, International Day, Spring Fling).
• Assist PTF with the sale of Spirit Store merchandise as needed.
• Assist the Head of Communications with event planning logistics and details.
• Manage the Credit Sign Up Process for Professional Staff.

Community Communication

• Format and distribute the Rosslyn Reporter on a weekly basis.
• Manage the Community Portal logins and provide assistance to parents as needed.
• Manage the School SMS messaging system to parents.
• Prepares and distributes the daily announcements to all staff members.

Front Desk Receptionist

• Make a positive first impression of Rosslyn (dress code, neat desk and office space)
• Receive all incoming students, families and guests respectfully, professionally and direct them to appropriate personnel.
• Assists in all aspects of maintaining a professional front office.
• Receive and direct incoming phone calls to the appropriate staff member in a timely, professional manner.
• Receives, all incoming mail, documents, books, materials and supplies and ensure delivery to the right people.
• Filing and copying of sensitive information.
• Print ID cards for staff, students and pool passes.
• Assists guests with routine problems and will refer non-routine items to a supervisor.
• Read, comprehend and apply job-related written material and make decisions as needed.
• Serve as a host for prospective families or student testing.

All other duties as assigned

• As needed will take on additional responsibilities within reason.

Qualifications and Experience Required

• Minimum of a Bachelor’s Degree in Business Administration/Communication
• Proficiency in Microsoft office suite (Publisher, Word, PPT, Excel, SharePoint)
• Proficiency in Adobe Photoshop, Illustrator

Work experience

• A minimum of 5 years of experience in a similar position directly reporting to senior management.
• Must have Superb written and verbal communication skills, and leadership skills.
• Project/task management.
• Be able to learn new computer programs and design programs quickly
• Exhibit a personality that demonstrates enthusiasm and the interpersonal skills to
  relate well with students, staff, administration, parents, and community and service providers
• Experience overseeing budgets and expenses
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Critical thinker and problem-solving skills
• Exhibit a continuing sense of God’s calling to service
• Demonstrate a respect and experience for diversity of culture, religion.
• Embraces the concept of adding value and thrives on delivering results in a continually evolving work environment and being flexible

Functional Capabilities:

• Ability to work under pressure
• Interpersonal skills
• Organized & detail oriented
• Time management
• Problem solving skills
• Communicate effectively, orally and in writing.

Barriers to Success in Position:

• Lack of ownership and understanding of Rosslyn’s mission and vision.
• Lack of life congruent with the Basic Tenets of Rosslyn Academy.
• Lack of ability to collaborate across departments within Rosslyn.
• Lack of credibility and relationships with internal and external stakeholders of
• Lack of ability to drive continuous improvement and change whilst bringing people
  on the journey and continuing to delivering baseline performance.
• Lack of high analytical, interpretative and decision-making skills
• Inability to maintain confidentiality in their duties.
• Lack of integrity and leadership skills.

Send your applications to recruit@rosslynacademy.com

https://rosslynacademy.org/wp-content/uploads/Executive-Assistant-Events-Planner.pdf