Job Detail

Job Description

International Livestock Research Institute (ILRI) seeks to recruit a Deputy Finance Manager- General Accounts to provide financial and administrative support to colleagues, Kapiti research facility, Hosted Institutes, and other clients. The Deputy Finance Manager will also work with the Financial Controller to prepare reports and communicate information that helps management in decision making.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR Research Centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Responsibilities 

• Kapiti:
  • Prepare monthly management accounts and explain variances between expected burn rates.
  • Prepare annual financial statements.
  • Coordinate budget preparation process of Kapiti considering approved CAPEX and rollovers.
  • Ensure proper accounting controls are in place and supervise the accountant.
  • Support the accountant in accounting and procurement operations of the research facility.
  • Review Kapiti local staff payroll and overtime submissions before submitting to management for payment.
• Accounts payable management:
  • Timely posting of supplier invoices after checking for completeness, accuracy and approvals as per policy.
  • Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
  • Ensure VAT exemption applications are made on time and submitted to suppliers.
• Fixed assets and inventory:
  • Ensure fixed assets schedule, inventory and CAPEX reports are updated monthly.
  • Oversee the conduct of quarterly inventory counts, & annual fixed asset verifications.
  • Manage general insurance for all fixed assets and resources.
• Financial reporting and audit:
  • Assist in preparation of financial statements and corresponding schedules.
  • Analyse financial data for accuracy, information, and determination of probable risks for the organization.
  • Ensure timely support of audit requests.
• Staff Management
  • Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
  • Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
  • Train the alternate position all aspects of this job to ensure continuity.
• CRO costing
  • Review study agreements and budget for research studies submitted under the CRO and submit to Legal and the CFO for approval.
  • Prepare the financial reports of studies done
  • Monthly review the CRO aging report.
  • Review in collaboration with the Head of CRO the cost catalogue for CRO research studies on a need basis.
• Hosted organizations:
  • Review monthly costing and billing to the organizations and ensure timely recovery of any debts.
  • Liaise with IP/Legal department and ensure hosting agreements are up to date.
• Others:
  • Record Keeping:  Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
  • Can be called upon to work on tasks relating to other units within finance.
  • Coach and train Accountants to improve their knowledge, efficiency, and services.
  • Replace financial controller occasionally when he/she is off duty.

Requirements

• Bachelor’s degree in Finance or Accounting or its equivalent.
• Full accounting qualifications- CPA (K) or ACCA.
• At least Seven years progressive practice in Accounting / Finance.
• Experience in a supervisory position is a plus
• Work experience at least in part in a non-profit or an international organization
• Knowledge of computerized accounting software required
• Good computer skills

Post location: The position will be based in Nairobi, Kenya

Terms of Appointment

This position is at job level HG 15 and it is only open to Kenyan nationals. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes pension, medical and other insurances.

How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the "Apply Now" tab above on or before 26 October 2022. The position title and reference number REF: CS/700/2022 should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.

To find out more about ILRI visit our websites at http://www.ilri.org

 ILRI is an equal opportunity employer.

To Apply:
https://www.ilri.org/jobs?jid=46306-deputy-finance-manager-general-accounts