Job Detail

Job Description

Ref: JAML006
We currently have an exciting career opportunity for Assistant Fund Administrators within Jubilee Asset Management Limited. The position holder will report to the Manager – Fund Services and will be based at our Head Office in Nairobi.

Role Purpose:
The role is accountable for the day-to-day execution of client withdrawals & fund switch requests and Investment reconciliations. The role will deliver operational effectiveness ensuring TAT on client disbursement of funds for excellent client experience.

Main Responsibilities:

• Receipt of customers funds from all channels including mobile and bank platforms.
• Inflow accounts reconciliation and transfer of funds from Mobile money accounts and bank collection accounts into the investment account.
• Disbursement accounts reconciliation.
• Prepare the suspense report and monitor suspense activity.
• Responsible for withdraw/switches, redemption of units and reconciliation of client accounts on a daily basis.
• Debiting clients’ accounts and process payments end-to end.
• Preparation of letters/inbanking instructions to the custodian to facilitate payments.
• Preparation of monthly interest disbursements and standing order payments
• Liaise with custodians for resolution of reconciliation issues.
• Distribute income for the various funds at different periods.
• End of day process for purposes of generating pricing.
• Prepare weekly and monthly production reports.
• Participate and attend scheduled trustee meetings.
• Generate commission monthly statements for review and approval.
• Prepare and dispatch instructions to the custodians.
• Prepare monthly Fund Valuation reports.
• Prepare regulatory, trustees and clients reports.

Compliance Monitoring and Adherence:

• Monitoring regulatory changes and ensuring that the firm's operational activities remain compliant with all applicable regulations and policies.
• Conducting regular compliance reviews and audits to ensure adherence to regulatory requirements.

Risk Management:

• Monitoring fund performance and identifying risks associated with fund operations.
• Developing and implementing risk management strategies to mitigate risks and ensure the safety of fund assets.
• Working with other departments to ensure that all risks are identified and addressed.

Key Competencies:

• Knowledge of capital markets and CMA regulatory requirements
• Knowledge of Fund Valuation.
• Knowledge of investment classes.
• Excellent customer service, communication, and presentation skills.
• Strong interpersonal skills.
• Excellent written and oral communication abilities.
• Ability to work accurately with close attention to detail; strong ability to scrutinize and examine.
• Ability to take initiative and prioritize tasks; good time-management, multi-task, problem-prevention, and problemsolving skills.
• Willingness to adapt to changing business needs.
• Ability to exercise prudent judgment.
• Proactive and able to work with minimal supervision.

Academic Background and Relevant Qualifications:

• Bachelor’s degree in finance, Accounting, Economics, Business Administration, or related fields.
• Professional qualifications such as ACCA, CFA, or CPA are an added advantage.
• Strong computer skills with proficiency in Microsoft Office and at least 2-3 years’ experience in a similar role and fund accounting and reporting systems.

If you are qualified and seeking an exciting new challenge, please apply via
Recruitment@jubileekenya.com quoting the Job Reference Number and Position by Friday, 9th June
2023.